Last updated 04/May/2020
The Data Protection Network is operated by Data Protection Network Associates Ltd (“DPN Associates”). Our company registration number is 12568068.
DPN Associates is a data protection consultancy, helping organisations to identify their data compliance risks and advise them on how to implement effective and practical solutions. When we refer to “we”, “us” or “our” in this Statement we mean DPN Associates.
The Data Protection Network (DPN), founded in 2014, is an online platform dedicated to providing expert opinion, quality resources and learning materials, to both experts and non-experts in the field of Data Protection and Privacy. The Data Protection Network is a trading name of DPN Associates.
This Privacy Statement applies to personal data collected and processed by DPN Associates. Our registered office is: 9 Eynella Road, London, England, SE22 8XF. DPN Associates, as a Data Controller, is committed to protecting the privacy of our clients and subscribers. We endeavour to comply with the Data Protection Act 2018, the EU General Data Protection Regulation (GDPR), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (amended) and other relevant legislation.
How to contact us
If you have any questions about this Privacy Statement or would like to contact us about any other matter, please use the following contact information:
Address: 9 Eynella Road, London, England, SE22 8XF
How we collect your personal data
We collect personal data in the following ways:
- When you provide your contact details to us when requesting information about our products or services, either via the telephone, our online enquiry forms or face-to-face
- When you enrol on one of our online courses
- When you sign up as a subscriber on the Data Protection Network
- When you register to attend one of our events or webinars
- When you submit an entry to an Award
- Via openly available public sources (e.g. LinkedIn or company websites)
The types of personal data we collect
The personal data we routinely collect includes:
- Full name
- Email address
- Postal address
- Job Title
- Company name
- User name
- Contact details
- Online course participant information (e.g. test scores, time and date course taken)
We do not collect any special categories of personal data, as defined under the GDPR. Our products and services are not aimed at children.
How we use your personal data
We may use your personal data for the following purposes:
|Purpose||Lawful basis for processing|
|To fulfil a query, request for services and/or to administer our services||For the performance of a contract or agreement|
|To facilitate your attendance at one of our events or webinars, or facilitate access to one of our online courses||For the performance of a contract or agreement|
|To maintain records of prospective, current and past clients and our suppliers||Our Legitimate Interests, which we have balanced with the interests of our clients, suppliers and business contacts|
|To contact you to ask if you might be interested in being a guest speaker, sponsoring one of our events or advertising on our sites||Our Legitimate Interests, which we have balanced with the interests of our clients, suppliers and business contacts|
|To track your use of our websites and interaction with our newsletters. For example, to understand which newsletter content is most popular with our email audience. (Please also see our Cookie Notice below).||Our Legitimate Interests, which we have balanced with the interests of our clients, suppliers and business contacts|
|To send email newsletters to you, if you have signed up via the DPN website||Your consent|
To fulfil an entry into an Award and to communicate with you about this.
|Our Legitimate Interests, which we have balanced with the interests of Award entrants|
To send you customer feedback surveys
|Our Legitimate Interests, which we have balanced with the your interests. We will always provide an opportunity to opt-out.|
About our email newsletters
On the DPN website we invite you to opt-in and give your consent to receive our newsletters. We deploy pixels, via our email service provide Mailchimp, to be able to assess open rates. You can unsubscribe from these at any point by clicking on the unsubscribe link on any email you receive from us. Alternatively, you can unsubscribe by emailing firstname.lastname@example.org.
Your rights regarding your personal data
You have a number of rights under data protection law, which have been strengthened under the General Data Protection Regulation (GDPR):
- Access: You have the right to access the personal data we may hold about you and the purposes for which we are using it. We may ask for proof of your identity. On receipt of such a request we will endeavour to respond to you as soon as possible, at most within one calendar month.
- Rectification: You have the right to request that we amend any personal data which is incorrect or requires updating.
- Erasure: You have the right to request that we delete any personal information pertaining to you. We will assess any deletion request on a case by case basis and will endeavour to respond to you as soon as possible, at most within one calendar month. If you have authored any content on the DPN and would like this to be deleted, please let us know.
If you would like to exercise any of these rights, please use the contact details provided above.
If you are concerned about the manner in which we have collected and used your personal data, please contact us using the contact details above – we will do our best to help. If you are unhappy with the way in which we have handled your personal data you have the right to contact the Information Commissioner’s Office.
Where we store your personal data
We store and process your personal data at our registered offices at 9 Eynella Road, London, England, SE22 8XF, at other DPN Associates consultants’ sites in the UK and when working in our clients’ offices.
How we keep your personal data secure
DPN Associates take the protection of your personal data very seriously and we take appropriate steps to ensure your personal data is stored in a secure environment to prevent any unauthorised access. We may use external data service providers to process personal data on our behalf. When we do so we have appropriate agreements in place to protect the data. Any data transfers between external service providers and us are conducted by secure means. Where such service providers are located outside the EEA, we have additional contractual arrangements in place.
Sharing of your personal data
We will not share your personal information with any third parties for them to use for their own marketing purposes. We may disclose your personal data if required to do so by law.
How long we store your personal data for
We will only retain personal data for as long as is necessary for the purposes we are using it for. How long we retain data will vary depending on the purposes it is used for. We routinely update our email newsletter lists to ensure those who are not engaged are removed.
Please remember that if you use a link to go from our websites to another website, or you request a service from a third party, this Privacy Statement will no longer apply once you have left this website. Your browsing and interaction on any other website is subject to that website’s own rules and policies.
Updates to this Statement
We review and update this Statement regularly to take account of changes to our processing and regulatory changes. We encourage you to review it from time to time. If we make any significant changes to this Statement, we will endeavour to communicate this to you where possible.
What is a cookie?
Cookies are text files which contain information about your internet usage that is held in your browser or on your computer’s hard drive. There are different types of cookie: some are essential for the site to operate properly, whereas others are aimed at enhancing and personalising your user experience. Cookies can help us to understand how consumers are interacting with our website, which helps us to improve our site and to deliver a better service to you.
What types of cookies do we use?
We use strictly necessary cookies which are essential to enable you to move around the website and use its features. Without these cookies we cannot provide some of the basic functionalities of our website. We use Google Analytics to track the usage of our websites and your interaction with it. We currently reviewing our use of analytics cookies and will be updating this notice in due course.
How to turn off cookies
You can turn cookies off at any time, by going into your browser settings, however this may have a detrimental effect on your user experience.
For information on how to turn off Google Analytics please see: https://tools.google.com/dlpage/gaoptout